Good afternoon,

Thank you for your patience while we work to organize teaching, learning and caring for our students over the next two weeks as schools are closed.  For clarification, the Governor’s ordered school closure was for students to not attend and staff are still expected to report as directed by their school division.  Employees are expected to work so that teaching, learning and caring for our students can occur. This will require a combined effort of all employee groups and we appreciate everyone’s flexibility during this time.  A COVID-19 Employee Information and Update for Employees webpage has been set up where employees can access up to date information. This will be updated as needed and includes a FAQ page for employees. Here’s the link.  The password is 24153.  The information below outlines each employee group’s responsibilities and expectations over the next two weeks.  Please understand that this information is always changing and information will be sent if needed. Review the information and if you have questions, please let me know.

Division Administrators are expected to report to their work location for their normal work schedules.

School Administrators, Coordinator of Alternative Education and Attendance, Coordinator of Transportation, Coordinators of School Counseling, Athletic Director and Events Supervisor, and Regional Adult Program Manager are expected to report to their work/school location for their normal work schedules.

Teachers, School Counselors, Librarians, Speech Language Pathologists, Coordinator of Athletic Training, Instructional Technology Resource Teacher, and Driver Education Instructors are expected to report to their school location by 9:00 am on Tuesday March 17, 2020.  Please report to your classroom and wait for instructions from your principal about the time and location of your faculty meeting where more information will be presented.  

*We encourage this group of employees to ride the buses to distribute food and interact with students as you are available.  Buses will leave SHS (South and West bus stops) and ALMS (GWC and East bus stops) each day around 10:00 am.

School Nurses are expected to report to their work location for their normal work schedules.

School Secretaries/Bookkeepers, Administrative Secretaries, Receptionists, and Grant/Payroll/Finance Specialists are expected to report to their school/work locations for their normal work schedules.

Instructional Assistants, Student Support Specialists, Cafeteria Monitors, and Media Clerks:  This group of hourly employees will be expected to report to a job.  Once the job is completed, they will be dismissed to go home. Jobs will vary.  This group is expected to distribute food to students at bus stops and to help out at school locations with copying needs and to support teachers and school administration as needed.  All instructional assistants, student support specialists, cafeteria monitors, and media clerks are expected to report at 9:00 am on Tuesday March 17, 2020. A separate email to each employee with your specific duty for this week and where you will report will be sent shortly.  Assignments will be re-evaluated at the end of this week and information about next week will be sent by Sunday evening.

Reprographics Aides are expected to report to their school location for their normal work schedules.

School Office Aides (including those at the Elementary level assigned to the Office) are expected to report to their school location for their normal work schedules.

Custodians, Couriers, and Security Guards are expected to report to their school/work location on their normal work schedules, or on a day hour schedule as communicated by your principal or building manager.

Building Managers are expected to report to their school/work locations for their normal work schedules.

Bus Drivers, Bus Aides and Transportation Office Aide will be responsible for delivering meals to students.  Transportation staff are expected to report as directed by their immediate supervisor.

Food Service staff communications will come from Aramark, but the expectation of hours to be worked is 5 am – 12 pm daily.

Technology Staff are expected to report to the school/work locations for their normal work schedules.

Homebound Teachers will receive notification from Elizabeth Arthur regarding work schedules.

Punching a timeclock is not a requirement for Instructional Assistants, Student Support Specialists, Cafeteria Monitors and Media Clerks.  Any overtime will need to be tracked via timesheet & approved by an employee’s supervisor beforehand. Those working a normal schedule can utilize the timeclock like normal and those who regularly fill out a timesheet will be expected to continue that practice.  

Employees with symptoms are prohibited from reporting to work and must use sick leave.  Employees who choose not to report, will need to use appropriate leave. Employees are expected to enter their leave into Frontline/AESOP.

Thank you again for your flexibility during this time and if you have any questions, please let me know.

Sincerely,

Kirstine